DEPUTY COURT CLERK I *

District Court Deputy Clerk I Job Description: The incumbent under the direction of the Chief Deputy Court Clerk rotates various assigned tasks within the department.
The incumbent processes payments in the City and State Divisions by accurately receipting payments and applying to the correct distribution and division according to the court’s Judgments and policies.
Extensive public contact, providing direction and information on status of outstanding warrants, acceptance of pleas, entry of appearance and scheduling cases on the Court’s docket for trial as well as dispositioning cases.
Utilize ACIC/NCIC records to determine eligibility for deferred adjudication and for the Court’s consideration in sentencing.
Report convictions and sentences to state and federal agencies.
Enforce payment of fines/costs and special conditions imposed by the Court by issuing warrants for non-compliance; scheduling payment plans, community service work, or wage assignments.
Process traffic cases by docketing in the computer system scheduling plea dates.
Essential Duties and Responsibilities include the following.
Other duties may be assigned.
Note: all City of Fort Smith positions require the employee to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees, and have regular and reliable attendance that is non-disruptive.
Must show cooperation and respect to fellow employees and supervisors at all times.
1.
Accurately receipt and process payments of fines, costs, fees, and restitution assessed by the Court in the City and State divisions, designating correct distribution of funds according to the court’s judgments and policies; maintain security of the cash drawers, balance funds daily; verify all defendant address and employment information with each public contact for collection enforcement purposes, provide direction and information on outstanding warrants and payment plans.
2.
Extensive contact with the public in person and by telephone, providing information and directions as to procedures, referrals, problem solving, scheduling of cases and pleadings, accepting and recording pleas, responding to inquiries requiring knowledge of Court policies, Arkansas Statutes and understanding of computer record systems and procedures of other agencies.
Provide quality customer service to all patrons of the court, including defendants, attorneys, judges, law enforcement agencies, courts, and other criminal justice departments.
3.
Interview defendants and schedule individualized payment plans and/or alternative service work assignment schedules after considering all necessary factors and parameters provided by Court policy.
Handle difficult defendants who have violated court orders and the court’s programs.
4.
Extensive data entry.
Accurately record and monitor payment/work compliance, grant or deny extensions in accordance with Court’s policies; enforce through issuance of warrants.
Accurately record status of level of compliance/completion for consideration in future hearings, appeals or civil proceedings.
5.
Record entry of appearance, documentation as required by the Court’s policies and perform initial preparation of notices of appeals of convictions to the Circuit Court.
Review Court records and make accurate and timely reports of convictions and sentences to the Arkansas Crime Information system, Arkansas Supreme Court and Department of Driver Services.
6.
Utilize ACIC/NCIC prepare review of driver history records for court sessions to be utilized in sentencing of defendants.
Review these records, court history records and national criminal history records to determine eligibility according to the Court’s policies of defendants for deferred adjudication, suspension of fines/costs, or dismissal of certain charges based upon information gathered.
7.
Receive, inspect and process incoming citations for non-mandatory appearance traffic offenses, accurately.
8.
Answer telephone calls and provide general information, case specific instructions and status reports, referrals, problem solving, etc.
Prepare statistical report and general correspondence.
9.
Regular attendance and timeliness is required.
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High school diploma or G.
E.
D.
is required.
Paralegal or legal assistant certification, and two (2) years’ experience as legal secretary is preferred.
Must have rudimentary knowledge of Arkansas Rules of Criminal Procedure, Arkansas Inferior Court Rules, Arkansas Rules of Appellate Procedure, legal terminology and established practices of the legal system.
Substantial data-entry and receptionist or telephone operator experience and the ability to handle money accurately are necessary.
Other Skills and Abilities: The incumbent should possess excellent communication and interpersonal skills.
Computer and organizational skills are also required.
Problem solving and analytical ability is required to perform the duties of this position.
The incumbent should have knowledge of modern office practices, procedures, and equipment.
The ability to perform basic legal research is also required.
Must be proficient in the use of WordPerfect 6.
0, 10-key, Windows, typing (65wpm with accuracy), computer data entry, and transcription.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand, walk, talk and hear.
Occasionally sit; use hands to handle objects, and reach with hands and arms.
Specific vision abilities required by this job include close, color, distance and peripheral vision.
The ability to adjust focus is also required.
The employee is occasionally required to lift up to 10 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Code : 20240012-1 Grade : GRADE 35 Posting Start : 01/08/2024 Posting End : 01/19/2024 MINIMUM HOURLY RATE: $16.
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